The weddings that we photograph can have different timeline and this will be based on their cultural traditions. Although we must say that generally, there are ideal time frames that you can consider when planning out your day either by yourself or with your wedding planner. To set expectations right, timeline will just be a guide throughout the day and they may run slightly behind. Keep in mind as well that time flies quick and the littlest things that you do can have a hug impact as they add up. Lastly, your wedding is a time for you and your better half, this will be the day that you will cherish with your loved ones in the future so relax and enjoy your wedding! It’s your day and your family and friends will have fun no matter how your timeline looks. Below is the general schedule of how a day can look:
RINGS, DRESS, SHOES, AND OTHER DETAILS
Ideal Time Allotment – 30 minutes Ideal Time of the Day – Morning Ideal Location – Bridal Suite or Hotel Suite
Advice – Having at least 30 minutes for details ensures that we have plenty of time to get that perfect photo of the dress, rings, shoes, bouquets, and the other details of the day.
PREPARATION
Ideal Time Allotment – 60 minutes Ideal Time of the Day – Morning or Early Afternoon Ideal Location – Bridal Suite or Hotel Suite
Advice – Having an hour of preparation is ideal for our style. During this time, we are getting close ups of the makeup and hair being applied as well as the candid moments and the bridesmaids and groomsmen get ready for the day. Keep in mind that these are some of the most emotional and fun times of the day, so you don’t want to cut it short.
INDIVIDUAL PORTRAITS
Ideal Time Allotment – 30 minutes Ideal Time of the Day – Morning or Early Afternoon Ideal Location – Bridal Suite, Hotel Suite, Venue Lobby, or Venue Garden
Advice – Right after prep is the best time for individual portraits of the bride and groom (separately). Besides makeup and hair being completely fresh, the day hasn’t gotten hectic yet so we can take our time and get those perfect portraits. Also, keep in mind that the window lighting in most hotel rooms creates a unique look that can’t be duplicated in any environment throughout the rest of the day.
FIRST LOOK AND DAYTIME COUPLES SESSION
Ideal Time Allotment – 45-60 minutes Ideal Time of the Day – Morning or Early Afternoon Ideal Location – Venue Garden, Empty Venue Hallway (shaded areas with natural light)
Advice – The first look should be around 45-60 minutes. During this time, the bride and groom enjoy seeing each other for the first time on the wedding day. While the actual first look might only be 5-10 minutes, the rest of the time is spent on a few basic portraits of the bride and groom. Ideally we are saving the bulk of the couple’s session for later (see the “couple’s session” section below). However, if there is no other time in the day, it is best to allocate another 45 minutes to an hour here so that we make sure we have enough photos of just you two.
WEDDING PARTY PHOTOS
Ideal Time Allotment – 45-60 minutes Ideal Time of the Day – Morning or Afternoon Ideal Location -Venue Lobby, Venue Garden, Beach, Park, Off-site Location
Advice – Wedding Party Photos should be around 45 minutes to 1 hour. During this time, we get a variety of shots in a variety of poses. We start off with the basic, classic photos focused on great expressions and lighting. Then we move into a set of fun and creative shots. Finally, we know how much your wedding party means to you, so we are sure to get pictures with you and each one of your bridesmaids or groomsmen individually.
IMMEDIATE FAMILY
Ideal Time Allotment – 30-45 minutes Ideal Time of the Day – Morning or Afternoon Ideal Location -Venue Lobby, Venue Garden, Beach, Park, Off-site Location
Advice – Immediate Family Photos should take another 45 minutes. It’s important to have additional images with your parents, grandparents, and siblings beyond the basic formal (mentioned in the section below). Plan on 3 minutes per group on average. For example, if you have 10 groups, schedule in a 30-minute time slot. We all know how much weddings mean to the immediate family, and we want to make sure we’re capturing enough pictures with them.
CEREMONY DETAIL AND VENUE
Ideal Time Allotment – 30 minutes Ideal Location – Ceremony Site Ideal Time of the Day – Morning or Afternoon
Advice – Please allow 30 minutes for the second shooter to take pictures of the ceremony site, completely set up with no guests or vendors in the area. Before you have the guests seated, it’s important that we are there to capture the complete set up of your ceremony site so we can capture the scene at its best.
FORMALS (EXTENDED FAMILY, IMMEDIATE FAMILY, AND FRIENDS)
Ideal Time Allotment – 45-60 minutes Ideal Time of the Day – Morning or Afternoon (Post Ceremony) Ideal Location – Ceremony Site
Advice – Formals should take around 45 minutes to 1 hour depending on the size of your family and the number of guests. Plan on 3 minutes per group on average. For example, if you have 10 groups, schedule in a 30-minute time slot. Some couples have decided that they want a picture with all guests while others have decided that they only want pictures with select VIPs to save time. We recommend something in between. We also recommend being very organized, with a list of groups and helpers from each side of the family to help round people up.
COUPLES SESSION
Ideal Time Allotment – 1 hour Ideal Time of the Day – Late Afternoon (Sunset) Ideal Location – Venue Garden, Beach, Hotel Lobby, Park
Advice – Couple session should be around 1 hour and should take place ideally 30 to 45 minutes before sunset. The is the best time in terms of lighting. It also allows us to capture the awesome scenic shots with colorful skies. If your wedding is in downtown or in an area with tall buildings, it’s not as important for us to have this specific time frame (although it still helps). However, if you booked your venue because of the spectacular view of the ocean or the gorgeous vines in the winery, it’s essential to follow this advice in your timeline.
RECEPTION DETAIL AND VENUE
Ideal Time Allotment – 30 minutes Ideal Time of the Day – Early Evening Ideal Location – Reception Site
Advice – Please allow 30 minutes for the second shooter to take pictures of the reception room, completely set up with no guests or vendors in the area. Similar to the ceremony details, this is the only opportunity we have to capture the beauty of the reception room prior to guest arrival.
RECEPTION FIRST LOOK
Ideal Time Allotment – 10-15 minutes Ideal Time of the Day – At the end of Cocktail Hour before doors open for guests Ideal Location – Reception Site
Advice – This is when the reception space is revealed to the couple for the first time. It’s a great opportunity to capture a genuine reaction, as well as a moment alone with the dance floor to practice your first dance, which also makes a great photo!
COUPLES SESSION – RECEPTION SNEAK OUT
Ideal Time Allotment – 20-30 minutes Ideal Time of the Day – Dusk to Night Time Ideal Location – Areas with interesting lights, fountains, cityscapes and mirrors
Advice – During the reception, please plan on sneaking out for a couple of night shots. We only need 20-30 minutes, as we understand the importance of being a good host. However, this time is important if you appreciate the night photography that we deliver. The ideal time for this is right after you grab a bite to eat or during the open floor dancing after you’ve danced a few songs and would like a break. Another suggestion would be to get these shots at the very end of the night once all the guests have departed. Check out our Wedding Reception Timeline post for more tips on how to layout a great wedding reception.
Additional Wedding Day Details
Table Shots – Table shots are when you go around visiting tables. There are two options for photography during this time. (1) You can take formal pictures with each of these tables or (2) we can simply focus on photojournalism, capturing the smiles and hugs as you mingle with each table. If you’re planning on doing formal table shots, please keep in mind that these will take about 3-5 minutes per table. For example 20 tables would require 60-100 minutes of time.
